A complete guide for counting staff, supervisors, and management. It covers everything from submitting a stock count to reading your morning brief.
SIM, the Stock Integrity Monitor, is an AI-powered business intelligence system. It connects to your ERP, monitors your stock, finance, and operations data automatically, and delivers a personalised daily brief to each member of your team. When SIM spots an anomaly, it flags the issue and tracks it through to resolution, escalating where necessary, so your management team always has an accurate picture of the business before the working day begins.
SIM runs automatically. Nothing needs to be triggered by management. Here is what happens every day, in order.
Counting runs three days per week. Each product class has a defined counting frequency. Warehouse staff are required to submit by the end of their working day.
| Day | Classes Counted | Reminder Sent | Brief Reflects Counts |
|---|---|---|---|
| Monday | A B rotation | 7:20am if not submitted | Tuesday 9:00am |
| Wednesday | A C rotation | 7:20am if not submitted | Thursday 9:00am |
| Saturday | A B C | 7:20am if not submitted | Sunday 9:00am |
| Tue / Thu / Fri / Sun | No counting required | None | ERP data only |
The SIM count form works on any smartphone, tablet, or desktop browser. No app installation required. Open the form from any device on any browser. The form loads your assigned products automatically.
SIM classifies every product into one of three classes based on its revenue contribution and sales velocity. The class determines how often a product is counted each week.
SIM flags a count as a variance when the physical count differs from the ERP figure beyond the set thresholds. Variances are data quality signals, not accusations.
When SIM flags a variance, it appears in the management brief the following morning. SIM describes the discrepancy as a data observation. It does not assign cause or blame. The point is to surface the gap so the team can investigate and resolve it.
SIM operates on a fixed daily schedule. Everything happens automatically, and management does not need to trigger any of these events.
Each role receives a different brief written specifically for what they need to act on. Below is what each brief contains and what to do with it.
SIM Tracker is a findings management tool for finance, audit, and operations teams. When SIM detects an anomaly in your business data, it logs the issue as a finding in the Tracker. SIM assigns each finding to the relevant team member, either automatically through its learned assignment rules or by hand through a designated reviewer.
Every finding stays open until someone investigates and resolves it. The Tracker gives your team one place to see what needs attention, who owns it, and how long it has been open, so nothing gets missed and no finding sits unactioned indefinitely.
How to access it. Your Veridian account manager will send you an invite link. Open it on any browser, set your password, and you are in. Access is role-based: each user sees only what is relevant to their role. The Tracker is separate from the count form and the morning brief, and it is available at all times, not only on count days.
What a finding contains. Each finding shows the anomaly type, the amount involved, the date it was detected, how long it has been open, and its current status. Findings are sorted by age so the most urgent items are always at the top.
For any question about SIM, whether your brief did not arrive, a count will not submit, or a figure needs explaining, contact Veridian directly.